6th District Republican Party Rules

1. MEMBERSHIP

1. QUALIFICATIONS FOR PARTICIPATION IN PARTY ACTIONS:

A. All qualified voters under the laws of the State of Georgia who are in accord with the principles of the Republican Party, believe in its declaration of policy,and are in sympathy with its aims and purposes may participate as members of the Republican Party in its conventions or Mass meetings in their respective jurisdictions.

B. All chairmen and members of committees, Delegates to Conventions and voters in mass meetings, provided for in these rules, shall be members of the Republican Party, as defined above, and must be qualified registered resident electors of the respective units which they represent as Chairmen, members, Delegates, or voters in mass meetings, except as provided in State Rule 28.

2. PUBLICATION OF QUALIFICATIONS:

A. The qualifications for such membership in the Georgia Republican Party shall be published in all official Calls of Mass Meetings and conventions, as herein stated,and as may hereafter be prescribed by the State Committee, and pursuant to the rules of the Republican National Convention.

II. STATE AND DISTRICT COMMITTEES

3. DISTRICT COMMITTEE:

A. There shall be a committee officially known as the ìSixth Congressional District Republican Committee,î hereinafter designated as the ìDistrict Committee,î which shall be the governing body of the Republican Party of the Sixth Congressional District and shall act as the Republican Party of and for the District in the interim between District Conventions.

B. There shall be an Executive Committee of the District Committee which shall have the power to transact the administrative business of the Sixth District Republican Party pursuant to these Rules and the direction of the District Committee.

C. Meetings of the District Committee and the District Executive Committee shall be held upon written notice, given at least ten (10) days in advance, on the call of the Chairman or on the call of one-third (1/3) of the members thereof. The District Committee shall meet at least three times a year. The notice of such meetings shall be given according to the Notice Section 36 of these Rules.

4. DISTRICT COMMITTEE, OFFICERS AND MEMBERS:

The District Committee shall consist of the following officers and members:

A. Officers:

(1) The Sixth District Chairman who shall be the Chairman of the District Committee

(2) First Vice-Chairman

(3) Second Vice-Chairman

(4) Third Vice-Chairman

(5) Fourth Vice-Chairman

(6) Fifth Vice-Chairman

(7) Sixth Vice-Chairman

(8) Secretary

(9) Treasurer

(10) Assistant Secretary

(11) Assistant Treasurer

(12) The County Chairman of the county(ies) representing the Sixth District

(13) The immediate Past Sixth District Chairman

B. Members:

(1) The Officers designated above

(2) The Republican Congressional nominee of the Sixth District from the preceding General election

(3) The State Committee members elected at the District Convention

(4) The District Director of the Sixth District of the Georgia Federation of Young Republicans

(5) The Sixth District Director of the Georgia Federation of Republicans Women

(6) Ten (10) members elected at the District Convention to serve on the District Committee only

(7) All members of the State Committee who reside in the Sixth Congressional District and are not otherwise members of the District Committee

C. The term ìChairmanî is used in these Rules as a non-gender specific term.

5. EXECUTIVE COMMITTEE:

The Executive Committee shall consist of the following members who shall be voting members: all officers and County Chairmen, as described in Rule 4A of these Rules.

6. ELECTION OF OFFICERS AND MEMBERS OF THE DISTRICT
COMMITTEE AND MEMBERS OF STATE COMMITTEE:

A. The officers and members of the Sixth District Committee (except the District Director of the Georgia Federation of Republican Women and the District Director of the Georgia Federation of Young Republicans, the County Chairman, and all members of the State Committee who reside in the Sixth Congressional District and are not otherwise members of the District Committee) shall be elected by the District Convention or by District Primary if one shall be authorized as hereinafter provided.

B. They shall hold office for two years or as otherwise provided by the Rules or Call of the Georgia Republican Party and until their successors are duly elected or qualified, unless sooner removed from office in accordance with these rules.

C. The members of the State Committee to be elected from the Sixth District as specified in the State Call shall be elected at the District Convention.

7. VACANCIES:

A. In the event of the death, resignation, or removal of any officer or member (except for a member elected by a County Convention, County Committee, or any other auxiliary organization) according to Rule 8 of these Rules, the District Committee shall fill such vacancy by a majority at any properly constituted meeting of said District Committee, within sixty (60) days of the occurrence of such vacancy. The written notice of such meeting, given pursuant to Rule 3C and 36 of these Rules, shall disclose the existence of such vacancy and the purpose of the meeting.

B. In the event of the death or resignation of a member elected by a County Convention or County Committee, the County Committee shall fill such vacancy and shall notify the District Committee of its action according to the Notice Rules (Section 37 in these Rules) in writing within five (5) days after election. If such vacancy is not filled within ninety (90) days after it occurs, the District Committee may fill such vacancy by a Majority vote of a quorum present, on its own motion.

8. REMOVAL OF OFFICERS AND MEMBERS:

A. Any officer or member may be removed from office for cause by the District Committee, subject to the same terms and conditions as prescribed herein, by a vote of two-thirds (2/3) majority of a quorum present at a duly called meeting of the District Committee; provided, however, that such individual be given written notice of such meeting given (according to Section 36 of these Rules) at least thirty-two (32) days in advance thereof, setting forth the ground therefor,and (ii) an opportunity to be present at such meeting and to be heard in person
and/or by any representative of his choice.

B. ìCauseî as used herein shall include:

(1) Continued failure to perform his duties or participate in the affair of the party. Failure to attend, in person or by proxy, three (3) consecutive meetings of the District Committee shall be prima facie evidence of failure to perform duties.

(2) Conduct detrimental to the party.

(3) Public support of any candidate or nominee of an opposition party in a primary, run-off, or general election by any member of District Committee shall be prima facie evidence of conduct detrimental to the best interests of the party.

(4) Public endorsement by a member of the Committee, in his official capacity of any Republican candidate in a contested primary prior to the election of the Party nominee in that contest shall be prima facie evidence of conduct detrimental to the best interests of the party.

C. Any member or officer may resign by submitting his resignation to the District Chairman or the District Committee.

9. QUORUM:

A majority of the voting members of the Sixth District Committee, in person or by proxy, shall constitute a quorum for the transaction of business.

10. PROXIES:

The members of the Sixth District Committee may be represented in all official matters by proxies, subject to the following conditions:

A. Except as provided in Rule 10B of these Rules, any member of the Committee may direct his proxy only to another member of the District Committee.

B. The District Director of the Sixth District of the Georgia Federation of Republican Women and the Director of the Georgia Federation of Young Republicans may direct their proxies to any member of the District Committee or to any officers in the Georgia Federation of Republican Women in the Sixth District, or the Georgia Federation of Young Republicans in the Sixth District respectively, or to a member of governing body of these organizations in the Sixth District, respectively.

C. All proxies shall be in writing, shall specify the meeting for which they are given, and shall be signed by the maker. Notice of proxies shall be given according to the Notice Rules (Section 376) of these Rules.

III. COUNTY COMMITTEES

11. COUNTY COMMITTEE:

There shall be a committee in each County officially known as the ________________ County Republican Committee,î hereinafter designated as the ìCounty Committee.î

12. RULES:

Rules governing County and City Committees shall be those accepted by the State Committee, plus the rules adopted by the City and County.

IV. DUTIES OF DISTRICT AND COUNTY COMMITTEES

13. DISTRICT COMMITTEE:

A. The District Committee shall, in the interim between District Conventions, be vested with all the duties, powers, and privileges possessed by the District Convention, shall act as the Republican Party of and for the District in said period and shall be the governing body of the District.

B. The District Committee shall call all District Conventions or Primaries, other than the bi-annual conventions, make arrangements therefor and fix the time and place for holding the same. Each such call shall state the purpose of the convention, as well as the time and place of such convention, and shall notify each County and City Chairman of the number of delegates and alternates to which all units are entitled therein. It shall cooperate and assist with all District Campaigns. It shall cooperate with the State Committee in conducting all Statewide campaigns within its District boundaries, National and State causes and otherwise aid the State Committee in other efforts, where practical.

C. The District Committee shall decide all controversies within its jurisdiction, with right of appeal by petition to the State Committee.

D. The Executive Committee shall have the power to transact the administrative business of the District Committee and make recommendations to the District Committee for its consideration.

14. COUNTY COMMITTEE:

The County Committee shall call the County Conventions and mass meetings or primaries, make arrangements thereof, fix the basis of representation by delegates to local conventions and the time and place for holding same. Said County Committee shall cooperate with the State Committee and its District. Committee in conducting all elections within its boundaries. Each County Committee shall decide all controversies and contests within its jurisdiction, with the right of appeal to the District Committee, provided said controversy arose within the boundaries of the District. Appeals shall be taken to the District Committee within thirty (30) days after the decision appealed from by petition signed by at least twenty-five (25) qualified Republican voters of the political unit affected.

V. DUTIES OF OFFICERS

15. CHAIRMAN:

The District Chairman shall issue and publish calls for District Conventions at least fifteen (15) days prior thereto, and shall there preside until a temporary organization is effected. Each such call shall state the purpose of the District Convention and shall notify each County Chairman in said District of the number of Delegates and Alternates to which each such County is entitled therein. The District Chairman shall convene the District Committee when the needs of the Party may so demand, but in no event less than three times during each year, and he shall preside at all meetings of said Committee. He shall also appoint interim convention committees prior to the District Convention, and shall provide for the timely distribution of all Convention-related notices required by these Rules and the Rules of the Republican Party of Georgia.

16. FIRST VICE-CHAIRMAN:

The First Vice-Chairman shall act for the District Chairman in his absence. If the First Vice-Chairman is absent, the next succeedingly numbered Vice Chairman who is present shall so act. All Vice-Chairmen shall perform such duties as may be assigned from time to time by the District Chairman or the District Committee.

17. SECRETARY:

The Secretary shall keep the minutes and records of the meetings of the District Committee and the District Executive Committee. He shall serve as secretary of the District Convention until a temporary organization is effected and shall keep a record of the proceedings of each District Convention and shall perform such other duties as may be prescribed by the District Committee. The District Secretary shall keep a roster of the names and addresses of all County Chairmen and District Committee members.

18. TREASURER:

The Treasurer shall have the custody of and responsibility for the funds of the Sixth District Republican Party, and shall deposit said funds in a bank or banks selected by the District Executive Committee, which funds may be drawn against as prescribed by the District Executive Committee. The said Executive Committee shall annually secure an audit or review and the same shall be presented to the Committee at the first meeting following the audit or review. The Treasurer shall present at each District Executive Committee meeting a financial report summarizing income, expenses, assets, and liabilities of the Sixth District Party.

19. OTHER OFFICERS:

The other District Officers shall have the normal duties attendant to such offices not inconsistent with these rules.

20. ENDORSEMENT:

No elected officer of the Sixth District Congressional Republican Committee as provided for in Rule 4A of these Rules shall publicly endorse on behalf of or in the name of the Sixth District Congressional Republican Committee or in his or her capacity as an officer, any Republican candidate in a contested primary prior to the Primary Election.

21. DELIVERY OF RECORDS:

Officers of records shall deliver to the new office holders the records within one week after retiring from office.

VI. CONVENTIONS

22. TIMING:

A. There shall be held in each odd numbered year a District Conventions for the purpose of reorganizing the Republican Party in the District and for the purpose of transacting all necessary and proper business of the District Party. There shall be held, in presidential election years, District Conventions for the purpose of electing Delegates and Alternates to the Republican National Convention and for the purpose of transacting all necessary and proper business of the party. Said conventions shall be held in a building suitable for public use. The elections of officers and members of the District Committee or the election of delegates to the District Convention may, however, be by primary election if one shall be authorized for the District.

B. In conformity with State Rule 38B2, within ten (10) days after holding their respective County Conventions, the Chairman of each County Convention within the District shall file the credentials of the Delegates and Alternates elected to the District Convention, signed by the Chairman and Secretary of the County Convention, to the Chairman of the Congressional District in which the county is located.

23. OFFICIAL BUSINESS:

All District Conventions shall be open to the public. No official business shall be transacted at any Convention while any of its committees are in session. Only Delegates and seated Alternates elected by the various County Conventions may participate in official business of the District Convention; provided, however, that the then-existing Chairman of the District, if not elected as a Delegate or Alternate thereto may participate in the District Convention, but in such event said Chairman shall have no vote.

24. SELECTION OF CANDIDATES:

Candidates for elective public office may be selected or nominated by the appropriate convention; provided, however, that candidates may be selected or nominated by primary elections, state at large or within the political subdivision involved and that each such primary or primaries are authorized as hereinafter provided:

25. REPRESENTATION:

Representation at District Convention shall be in accordance with Rule 42 of the State Rules, or its Successor Rule.

26. INTERIM CONVENTION COMMITTEES:

A. The District Chairman shall appoint, subject to the qualifications of these rules, all interim convention committees no later than 45 days prior to the date of the District Convention. The Chairman must appoint an Interim Rules, Interim Nominating, and Interim Credentials Committee and may appoint such other committees as he deems appropriate. The appointments to the Interim Nominating Committee are subject to approval by a majority vote of the District Committee. At least one resident voter of each County shall be appointed to the Interim Credentials Committee.

B. If any member of the Interim Rules, Interim Nominating, or Interim Credentials Committees is not elected a Delegate or Alternate to the District Convention, a vacancy shall be declared by the Chairman and the Chairman shall appoint a delegate or alternate to fill that vacancy.

C. The Chairman of each Convention Committee must provide notice to all Convention Committee members reflecting the meeting schedule for their respective committees. The District Chairman shall notify by written notice mailed ten (10) days in advance thereof, all Delegates and Alternates and County Chairman of time, place, and date of the District Convention, and Interim Convention, and Interim Convention Committee meetings and appointments.

D. The Interim Rules Committee shall prepare the Rules and Order of Business for the conduct of each District Convention in advance thereof. The Order of Business shall be delivered to the District Chairman and submitted for approval by him to the Delegates present at the District Convention at the outset thereof. Rules shall be submitted to the official Committee on Rules of each convention for its consideration and report to the convention in session. This committee shall provide a copy of existing rules and changes to all delegates and alternates upon their registration at the convention.

E. The Interim and Permanent Nominating Committees shall nominate one eligible candidate for each position to be filled at the District Convention.

F. All Interim Committees shall meet at least once at a common place, date, and time, which common meeting shall be at a place within the District and which shall be set by the District Chairman at least seven (7) days prior to convening of the District Convention. Each Interim committee may have such additional meetings as necessary by the Interim committee chairmen

27. ELECTION OF OFFICERS:

The election of officers (see Rule 4A of these Rules) by a Sixth District Convention shall be conducted in the following manner:

First the entire report of the Nominating Committee shall be made. Then individual elections of the officers shall be conducted. In each election process the Nominating Committeeís nominee shall first be placed in nomination and then nominations for that position shall be accepted from the floor. If more than two candidates are nominated for the same position and no candidate receives a majority of the votes cast, there shall be a run-off election between the two candidates receiving the largest number of votes. In each election, debate shall be permitted. Debate may be limited, although no candidate in a contested District Officerís race shall be limited to less than five (5) minutes for the office of Chairman and two (2) minutes for all other offices (including nominating speeches).

28. ELECTION OF DELEGATES AND ALTERNATES:

A. The election of delegates and alternates to a National Convention by a Sixth District Convention shall be conducted in the following manner.

B. First the entire report of the Nominating Committee shall be made. Then individual elections of the delegates shall be conducted, followed by individual elections of the alternates. In each election process the Nominating Committeeís nominee shall be placed in nomination and then nominations for that position shall be accepted from the floor. If more than two candidates are nominated for the same position and no candidate receives a majority of the votes cast, there shall be a run-off election between the two candidates receiving the largest number of votes. In each election, debate shall be permitted, but limited in the following manner. Each nominee shall be permitted to speak for not more than two (2) minutes; provided that if a nominee has spoken in one election, he or she shall not be permitted to speak as a nominee in any subsequent election. One nominating speech and one seconding speech for each person nominated shall be permitted, each such speech not to exceed two minutes.

C. An alternate shall be elected and named for every delegate. Delegates and alternates shall not be paired. The delegates shall themselves by caucus on the convention floor and by majority vote decide which of the alternate delegates shall take the place of any missing delegates at the convention.

29. ELECTION OF MEMBERS:

The election of members from the Sixth District at large who shall be the Sixth District members of the State Committee and the election of an additional ten members to the District Committee (See Rule 4B (4) and (7)) shall be conducted in the following manner: First, the entire report of the nominating committee shall be made. The report shall then be open to amendments from the floor of the convention. No speeches or debates shall be allowed on such amendments. Such amendments shall be limited to the proposal of another nominee for a membership position. In the event that the report, as it may have been amended shall fail to pass, then individual election shall be held for each position.

VII. PRIMARIES

30. PRIMARY ELECTIONS:

Primary elections may be conducted within the District for the purpose of nominating candidates for elected public office, electing officers and members of any committee, or electing delegates to any convention or for any of these purposes whenever such primary or primaries are authorized, as herein provided.

31. PROCEDURE:

Whenever a District or County Convention shall, by majority vote, declare primary elections for the purpose of nominating candidates for elective office within their respective political subdivision, or for electing officers from such political subdivision, or for electing delegates to any convention, such primary elections may be held for the purpose or purposes declared. The District Committee shall adhere to necessary rules and regulations established by the State Committee consistent with any applicable Federal or State laws for the conduct of such primary election and for the certification of the results.

32. MULTIPLE COUNTIES WITHIN A SUBDIVISION:

Where any political subdivision shall include more than one County, the several County Chairmen shall jointly call together the County or City Committees included therein, for the purpose of calling a convention or mass meeting of the voters within said subdivision or to declare that a primary election shall be held for the nomination of the said candidates. The County Committees in such joint meetings shall make the necessary arrangements for the said Convention or mass meeting or primary campaign for the election of the nominated candidates where the subdivision consists of only one County. The Chairman of that County shall convene its committee for the same purpose.

VIII. MISCELLANEOUS

33. AMENDMENT:

These rules may be amended at any Sixth District Republican Convention by a majority vote or by the District Committee by a two-thirds (2/3) vote of its members present at any properly constituted meeting, after due notice of such intention has been served on all members thereof in the call for such meeting

34. EFFECTIVE DATE:

These Rules shall become effective upon their adoption.

35. RULES FOR MEETINGS:

Except as modified by these Rules or State Rules, Robertís Rules of Order, Newly Revised, shall govern the conduct of meetings and conventions.

36. NOTICE:

Notice shall be provided via postal mail or electronic means including, but not limited to, telephonic facsimile or electronic mail. Signature may be provided in the same means.
Accepted at 6th District Reorganizing Meeting, December 10, 2005

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